All the benefits to connect your suppliers to KanbanBOX

Connecting suppliers in KanbanBOX means activating for each of them a free license directly linked to yours, allowing for simple and effective digital collaboration. The process is immediate: just send a connection invitation directly from the platform and the supplier will receive an automatic email. By clicking “Accept invitation,” they will activate their license. 

Once connected, you’ll be able to create and view on your board not only the links and kanban cards related to your internal processes but also those shared with your external suppliers (with filtering options, of course). Thanks to the free license, suppliers can access their board and view all the cards and links you’ve created and shared with them. 

It’s important to note that even though you’re sharing access to the digital boards with your supplier, full control of the system always remains in your hands. Only you can create new links or change kanban sizing: this ensures consistency, order, and full governance of the entire process. 

The supplier, on their end, can use the board to update card status, add operational notes, and manage their responsibilities within a structured, clear digital workflow under your supervision. 

Additional benefits from supplier integration

Integrating suppliers into KanbanBOX means standardizing the procurement process, simplifying communication, and making the supply chain more responsive, transparent, and integrated. 

In particular, connecting suppliers to your license allows you to: 

• Standardize the procurement process in a single digital system with the ability to manage all order types (not just kanban but also closed orders, etc.). This simplifies the purchasing department’s tasks, allowing them to focus on more strategic activities. 

• Share an up-to-date operations calendar, showing both companies’ closure days. This feature allows the system to automatically update lead times based on actual availability and generates alerts for any overlaps that could impact delivery. 

• Eliminate non-value-added activities during goods receipt: your staff no longer needs to print and apply kanban cards when goods arrive, as the supplier does this before shipping. This removes repetitive tasks, streamlines receipt processes, and ensures each container arrives correctly labeled. 

The benefits of connecting your suppliers to KanbanBOX don’t stop there. Additional modules are available to further enhance supplier collaboration and make the system even more complete and strategic. 

Supplier integration via KanbanBOX brings real advantages not only to the customer company but also to the suppliers themselves, in terms of operational efficiency, clarity of information, and collaboration quality. 

• Standardized supply process: all operational parameters (such as quantities, containers, lead times, and management methods) are predefined and agreed upon, reducing ambiguity, missing information, and the margin for error. 

• Clear and always accessible information: each card is visible in real time on the shared digital board, ensuring transparency and immediate communication with the customer, who can check the order status anytime and independently. 

• Simplified cross-referencing: the platform efficiently handles the mapping between customer and supplier item codes, avoiding errors and automating a task that is often prone to misunderstanding. 

• Reduced non-value-added activities: the system eliminates the need for emails, phone calls, or searching for information scattered across different channels, allowing suppliers to focus on production instead of order management. 

• Visibility on consumption and organizational support: the supplier can monitor customer consumption trends and receive useful data to optimize timing. For example, by seeing that the customer is nearing the minimum lot, they can prepare in advance and optimize deliveries, even reducing lead time.