Save time and eliminate waste with e-kanban and ERP integration

Why choosing an e-kanban software with ERP integration is a strategic choice

When evaluating an e-kanban software, one factor makes all the difference: integration.

KanbanBOX stands out in the market not only for its lean-focused functionalities and ease of use, but also for its wide possibilities of integration with any ERP system, from SAP and Oracle to Dynamics 365, Infor, AS/400, and homegrown solutions.

In a production environment where every second counts and every manual task adds cost, integration isn’t a nice-to-have. It’s essential.

Why e-kanban and ERP integration matters

As you know, running a digital kanban system solves visibility and replenishment challenges within departments and processes. But if you want to scale lean efficiency across the organization, your kanban software needs to communicate efficiently with your ERP.

That’s where KanbanBOX makes the difference.

Thanks to its robust REST API system and other communication methods, KanbanBOX can be integrated with your ERP to automate workflows that eliminate manual activities, synchronize data, and create a truly connected production system.

Automate tasks with Workflows

Workflows are one of the most powerful tools within KanbanBOX’s integration capabilities. A workflow is a predefined, automated action that is triggered when a specific event occurs. Events such as a kanban card status change, a new card creation, or a replenishment request etc.

With Workflows and ERP integration, you can:

Automatically generate a purchase order in your ERP when a kanban card reaches the “to replenish” status. This means you no longer need to manually create the order in your ERP, and information stays aligned between the systems in real time.

Send a dispatch confirmation to your ERP when a kanban card is marked as “shipped.”

Print a shipping label or delivery note automatically.

Update your ERP inventory records based on kanban movements.

Trigger custom actions, like barcode printing, material picking, or transport scheduling.

These automated processes save time, reduce human error, and eliminate duplicated work across systems, all while maintaining complete control and traceability.

Real-world use cases of KanbanBOX and ERP integration

Here’s some examples of how some famous international companies use the KanbanBOX-ERP integration to boost performance:

Rossi Spa, an Italian company specializing in the production of gear reducers and gearmotors, with over 16 branches worldwide, benefited significantly from the integration between KanbanBOX and its Oracle ERP system, including its Sequencer module. This connection enabled real-time data alignment across platforms (including inventory levels, master data, production orders, and kanban card statuses) ensuring full synchronization and better control.

Robopac, one of the world’s leading manufacturers of packaging machinery, replaced its manual kanban procurement process with KanbanBOX fully integrated into SAP. Thanks to this integration, when a kanban card is depleted, a purchase order is automatically created in both KanbanBOX and SAP, ensuring full traceability and system synchronization. Additionally, when a supplier issues a pre-delivery note, it is automatically uploaded to SAP, streamlining the goods receipt process. This eliminates double data entry, ensures immediate transmission of replenishment orders to external suppliers, and keeps both systems consistently aligned. The result: significantly improved operational efficiency and optimized.

Gilbarco, a global leader in fuel station technology with 10 plants around the world, had already adopted an electronic kanban software, but one that couldn’t integrate with its ERP. After experiencing major inefficiencies caused by disconnected systems, the company switched to KanbanBOX. The change reduced purchase order entry time from 44 seconds to just 2 seconds. With approximately 1,700 orders per week, that translates to 20 hours saved weekly or 43 working days per year. Gilbarco further tested KanbanBOX’s integration capabilities when it switched ERP systems, moving from its previous solution to Dynamics 365, starting with one plant and then expanding to others.

In each case, integration enables scalability, real-time visibility, and smarter workflows, all with less effort.

Designed to work with your ERP system

No matter what ERP you use, KanbanBOX adapts to your infrastructure:

Ready-to-use integrations for major ERPs (SAP, Oracle, Dynamics, etc.)

Custom integration options using KanbanBOX APIs and webhooks

No disruption to your ERP logic or workflows

Modular, scalable setup, tailored to your business

Possibility to integrate KanbanBOX with other software and technology of your plants such as RFID systems, WMS (warehouse management software), AGV (automated guided vehicle), automatic warehouse etc.

ERP integration is not a prerequisite to get started with KanbanBOX: you can begin without it and explore the platform at your own pace. And when you’re ready, our experienced team, who has already integrated thousands of plants worldwide, will take care of everything, so you don’t have to worry about a thing.

And if you don’t want to integrate everything right away, that’s fine too. KanbanBOX can grow with you, start with a basic process and expand over time as your needs evolve and take your operations to the next level.

Centralize your supply chain management with one integrated tool

With KanbanBOX and ERP integration, you bring together your production, purchasing, and logistics teams in a unified digital ecosystem. No more disconnected spreadsheets, no more duplicate data entry, no more miscommunication.

Just one connected platform where every action is tracked, every order is synchronized, and every material movement is under control.

Ready to integrate your ERP system?

If you’re already using KanbanBOX and want to explore how integration can streamline your operations, or if you’re looking for an e-kanban solution that connects effortlessly with your ERP, our team is here to help.

Fill out the contact form to talk to a KanbanBOX expert and discover the right integration strategy for your business.